Document Control Specialist

Ottawa, ON
Date Posted:
Closing Date:
Positions Available:
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BMT Canada Ltd (BMT) is recruiting for a Document Control Specialist.

We are an independent consultancy specializing in engineering, science and management services in the defence, energy and transports sectors.

We recruit talented individuals from Canada and around the world from new grad to seasoned pro. 

Our passion for engineering excellence is contagious! Not only do we offer challenging and rewarding projects, we understand that flexibility is important in today’s business world. As a result we offer full-time and contracting options, as well as competitive compensation and benefits, training and development programs and an orientation program designed to welcome all team members with the same friendly enthusiasm!

The Role

  • The Document Control Specialist is a key member of a small team of dedicated professionals providing dynamic administrative support to meet the varied needs of a shared services organization.

The main responsibilities in this role are:

  • to ensure that documentation such as proposals, technical reports, client correspondence and meeting minutes reflect BMT’s high standards of quality and professionalism.
  • to provide dynamic administrative support to meet the varied needs of internal and external stakeholders with competing demands and priorities.

Duties and Responsibilities

Document Control Management

  • Preparation of documents including proposals and client deliverables;
  • Proofreading, editing and formatting of documents to ensure they comply with company standards and are professionally presented;
  • Daily review of government business search tools (Buy and Sell, MERX);
  • Organize and act on project related tasks including, but not limited to setting up project folders, processing of contracts, email, meeting minutes, meeting reports, mail etc.;
  • File and copy documents;
  • Support the Company Quality System and Health & Safety programs;
  • Act as back up to administrative team members to ensure that key processes continue to function; and
  • Cross train Document Control team members to ensure key processes continue to function.

Dynamic Administrative Support

  • Onboarding support for new hires;
  • Connecting visitors with their hosts;
  • Meeting / Conference call scheduling and set up;
  • Processing security clearance requests; and
  • Support for employee engagement activities.

The Individual

The applicant will have:

  • Completed a 1 year diploma in formal secretarial or data entry training and a minimum of 1 year of related experience
    – OR – completed a High School Diploma or equivalent, with a minimum of 3 years experience;
  • Direct experience in proofreading and editing documentation;
  • Strong English writing skills;
  • A keen eye for detail;
  • Reliability Clearance (or ability to obtain), with eventual requirement for NATO Secret;
  • Advanced expertise in all aspects of MS Word and proficient in the use of MS Excel, Powerpoint, VISIO, Adobe tools (Acrobat);
  • Able to multitask;
  • Comfortable working in a busy environment with frequent interruptions;
  • Proficiency in use of the Internet and Internet Explorer;
  • Strong time management skills;
  • Service oriented; and
  • The ability to demonstrate teamwork and respond positively in periods requiring concerted effort/intense activity.

Experience as an Alternate Company Security Officer (ACSO) would be considered an asset.

Other Requirements

For further information on the application process and the benefits of working at BMT, please visit the careers section of our website at

If you are interested in applying for the position, please submit as follows:

  • “Document Control Specialist” in the subject line;
  • A separate cover letter clearly outlining how your education, security clearance level and experience aligns with the requirements of the job.  Cover letters submitted in the body of an email will not be considered;
  • A resume outlining work experience and education; and
  • Please name all files with your first and last name e.g., Sara Smith Resume.doc and Sara Smith Cover Letter.doc.

Interested individuals are invited to submit their cover letter and resume to



311 Legget Dr.

Kanata, ON K2K 1Z8

Attn: Human Resources

We are committed to employment equity.  BMT welcomes and encourages applications from people with disabilities.  Accommodations are available on request for candidates taking part in all aspects of the selection process.   Candidates selected for an interview will be contacted. 

For further information on BMT Fleet Technology, please visit their website:

Who to contact / How to apply:

To apply please send a copy of your CV to

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